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Do I need to give notice?

If you want to hold a temporary 'licensable activity' anywhere in Stevenage at any premises (including any place, area, or private land), you must serve us with a Temporary Event Notice (TEN) at least ten working days before the event.

You must also give a copy of the notice to the police at least ten working days before the event.

A TEN may be given in respect of any premises. This includes those that are not currently licensed and/or those licensed premises that want to temporarily derogate from their licence conditions for a temporary period.

Applicants intending to hold events where the number of TEN’s permitted have been exceeded will need to apply for either a personal licence, a premises licence or a club premises certificate.

Licensable Activities

The licensable activities include one or more of the following:

  • the retail sale and supply of alcohol;
  • provision of regulated entertainment including public entertainment, theatre, cinema, and indoor sports; and
  • the provision of late night refreshments between 11pm and 5am.

Are there any limitations on the use of a TEN?

The limitations directly imposed on the use of TENs by the 2003 Act are:

  • The number of times the 'premises user' may give a TEN is limited to 50 times a year for a personal licence holder and five times per year for a non-personal licence holder.
  • The number of times a TEN may be given in respect of any particular premises is limited to 12 times in a calendar year.
  • The maximum aggregate duration of the periods covered by TENs at any individual premises limited to 15 days.
  • The length of time a temporary event may last is limited to 96 hours.
  • There must be at least 24 hours between different events.
  • The scale of the event in terms of the maximum number of people permitted to attend at any one time is limited to no more than 499.

TEN’s in excess of the above permutations cannot be processed.

Licence conditions

An activity that can be licensed must be carried out as detailed in a notice that must be given.

The notice must be in a specific format and must be made by someone over 18 years of age.

The notice should state:

  • If alcohol is to be supplied, a statement confirming that it is a condition of using the premises that the supplies are made under the premises user's authority
  • A statement relating to certain matters:
    • details of the licensable activities;
    • the event period;
    • the times when during that period the activities will take place;
    • the maximum number of people proposed to be allowed on the premises;
    • any other required matters; and
    • any other required information.

What information must I provide in the notice?

We require:

  • details of the premises user;
  • details of the premises that will be used;
  • the date of the activities;
  • the times that the activities will take place;
  • the maximum number of people proposed to be allowed on the premises;
  • if alcohol is to be supplied, a statement confirming that it is a condition of;
  • any other information we require; and
  • if your notice is for an open-air event, you will need to provide a plan (this can be by grid reference), showing the area to be covered by the TEN.

Do you carry out inspections and assessments?

There are rarely inspections for a TEN. However, if we receive a complaint, our duty officers may want to inspect your event to investigate the complaint. You must not obstruct police or our officers who have a right of entry.

How much does a TEN cost?

See our Environmental Health Fees and Charges.

How do I apply for a TEN?

You can apply online at the GOV.UK.

When will my notice be processed?

We will acknowledge receipt of the notice by giving a signed copy of the TEN to the premises user before the end of the first working day it was received, or before the end of the second working day if the day the notice is received is not a working day. This acknowledgement is your proof that the notice has been properly served.

As well as serving us with a notice, you must also serve the police. If the police believe the event is unsuitable, they can object to both you and us. They must do this within 48 hours of receiving the notice.

If there are objections to the notice, we must hold a hearing. If we consider it necessary to prevent crime, we can issue a notice to stop the event going ahead. This is called a counter notice.

We must make a decision at least 24 hours before the beginning of the event.

The police can also modify a notice with your consent. In this case, their objection will be classed as withdrawn and your notice becomes valid in the modified form.

We can issue a counter notice if your temporary event will exceed the number allowed in a premises in a year or if it will exceed the number of notices you can serve a year. In this case there will be no appeal.

How long does a TEN last?

The notice lasts for up to 96 hours, depending on the details provided in the application. You cannot renew a TEN; you need to serve a new notice for each temporary event.

What if there are a change of circumstances?

Because of the short timescales involved, it is unlikely that there will be any change in circumstances. However, if there are changes, you need to tell the police and us as soon as possible.

Will tacit consent apply?

You will be able to act as though your TEN is valid if you have not heard from either the Chief Officer of Hertfordshire Police or us within 48 hours of us receiving your notice.

How do I appeal?

If the police object, we issue a counter notice. You can appeal against this decision.

You can do so by appealing in writing to the local Magistrate's Court within 21 days of the decision, but no later than five working days before the planned event.

Environmental Health and Licensing

Daneshill House
Danestrete
Stevenage
Herts
SG1 1HN

env.health@stevenage.gov.uk

01438 242908 / 242916

© 2020 Stevenage Borough Council